Constitution and Bylaws of Cherokee Chapter 30
The Northeast Oklahoma Chapter of the
National Association of Watch and Clock Collectors
CONSTITUTION
ARTICLE I. NAME
The name of this Chapter shall be: “Cherokee Chapter #30 of the National Association of Watch and Clock Collectors, Inc.,” and shall subsequently be referred to as the Chapter.
ARTICLE II. PURPOSES
The purposes of this Chapter shall be to: (A) stimulate interest in timepieces of all kinds; (B) foster genuine interest in collecting timepieces; (C) facilitate the sale or purchases of timepieces by members; (D) cooperate with individuals and with other organizations in exhibiting timepieces; (E) collect and preserve horological data and material for posterity; (F) disseminate full information regarding the mechanism of timepieces and the repair thereof.
ARTICLE III. NON-PROFIT
This chapter shall be a non-profit organization of horologists and collectors of horological material.
ARTICLE IV. OFFICERS
The officers of this Chapter may consist of a President, a Vice-President, a Secretary, and a Treasurer. The offices of Secretary and Treasurer may be combined in one person. Each officer shall be a resident of the greater Tulsa area, a member of NAWCC and a member of the Cherokee Chapter #30.
ARTICLE V. COUNCIL
The Officers and a Past President shall constitute the Council of this Chapter.
ARTICLE VI. ELIGIBILITY
Any person or institution is eligible for membership subject to the conditions defined in the By-Laws.
ARTICLE VII. BYLAWS
This Chapter shall, by the enactment of suitable By-Laws, provide for the election of Officers, the length of their terms in office, the place and conduct of meetings, the levying of dues, and other such matters as may be necessary. By-Laws shall contain nothing inconsistent with this Constitution and shall be compatible with the Constitution and By-Laws of the National Association of Watch and Clock Collectors.
ARTICLE VIII. AMENDMENTS
At any meeting of the Council, duly called for the purpose, this Constitution may be amended in whole or in part, provided that no such amendment shall be effective until ratified and adopted by the members of the Chapter by vote taken at a meeting designated for the purpose. A two-thirds vote of the members present and voting shall be necessary for ratification. Such an amendment shall become effective immediately upon passage.
BYLAWS
ARTICLE I. COUNCIL AND OFFICERS
Section 1. Council
The Council of this chapter shall consist of the Officers and a past President. The Council shall enforce the CONSTITUTION AND BY-LAWS of the Chapter; shall have the final authority to determine all questions of policy, procedure and expenditures not otherwise provided for in these By-Laws; shall be custodian of all property of the Chapter.
Section 2. Terms of Office
The term of office of the President, Vice-President, Secretary and Treasurer shall be two years and shall begin immediately following the meeting at which they were elected and shall continue until their successors are elected. Terms of office for Officers shall not exceed two consecutive terms in that office .
Section 3. Elections
The Nominating Committee shall conduct the business of electing the Officers. The needs of the Chapter and desires of chapter members shall assist with this business. The Committee shall propose the candidates for election based on knowledge of the suitability and eligibility of the various nominees for the offices of President, Vice-President, Secretary and Treasurer. The election of Officers shall take place at the time of the Chapter’s Annual Meeting in November.
Section 4. Vacancies
In the case of a vacancy occurring in any of the said offices, the President, subject to the approval of the council, shall fill such vacancy by appointment for the unexpired portion of the term. Should the office of the President become vacant, the Vice-President shall assume the presidency. If the Vice-President does not serve, the line of succession is Treasurer, and Secretary.
Section 5. Duties of the President
The President shall preside at all meetings of the Chapter and the Council. The President shall present a report on the affairs of the chapter at the Annual Meeting. In the absence or inability of the President, to act, the Officer in line of succession is vested by the Council with all the powers and duties vested in the President.
Section 6. Duties of the Vice-President
The Vice-President shall serve as Program Chairman, making all necessary arrangements for educational programs. The Vice-President serves in the capacity of the President in the absence of the President. The Vice-President is also responsible for the complete operation of regular meetings and marts.
Section 7. Duties of the Secretary
The Secretary shall keep the records of all meetings of the chapter and of the Council; shall keep on file all available published notices concerning the chapter for the preceding four years; shall have charge of the correspondence of the chapter and prepare all requisite notices. The Secretary’s files shall be and remain the property of the Chapter.
Section 8. Duties of the Treasurer
The Treasurer shall have the authority, subject to the approval of the President, to pay all normal expenditures of meetings and usual costs involved with the office; shall keep the accounts of the Chapter; shall regularly prepare and present to the Council such information as the Council requests; and at each Annual meeting shall make a financial report which has been previously audited and approved by the President. The Treasurer’s files shall be and remain the property of the Chapter.
Section 9. Compensation
Officers shall serve without compensation, except that they shall be reimbursed for reasonable and authorized outlays on behalf of the Chapter.
Section 10. Council Meetings
One of more meetings of the Council shall be held during the Chapter’s fiscal year. A meeting of the Council may be called at any time by the President or by a majority of the Council, with reasonable, prior notification issued before the proposed meeting. A majority of the Council shall constitute a quorum. The President and Secretary of the Chapter shall be President and Secretary of the Council. Minutes of each formal meeting shall be prepared by the Secretary and presented for approval.
Section 11. Committees
The President shall appoint members of the committees as authorized by the Council, and designate one member as chairperson. The President shall be an ex-officio member of each committee except a Nominating Committee.
ARTICLE II. CHAPTER MEMBERSHIP
Section 1. Eligibility
Any member of the National Association of Watch and Clock Collectors in good standing is eligible for membership in the Chapter upon payment of Chapter dues. When a Chapter member ceases to be a member in good standing of the national association, membership in this Chapter shall automatically cease.
Section 2. Dues
The annual dues of the chapter shall be determined by the Council, and shall be payable by the last meeting of the year for the ensuing twelve months. If dues are not paid at this time, a second request for membership renewal will be sent, normally mailed with the first meeting notice for the following year. Failure to pay by the date of the first meeting of the next year will result in dropping that member from the membership rolls. New members joining after June 30th, who have never belonged to Chapter 30 in the past, will only pay one-half of the yearly rate for membership to December 31 of the current year. Members who were dropped from the rolls for non-payment of dues may rejoin by payment of dues as a new member at the full yearly rate.
ARTICLE III. MEETINGS
Section 1. Schedule
Meetings of the chapter shall be held at suitable intervals throughout the year as determined by the Council. The January meeting shall be the first meeting of the year. Usually there shall be one meeting per month.
Section 2. Notices
Notices of all meetings shall be sent to members. Notices shall be addressed to the last (E-mail or physical) address submitted by the member.
ARTICLE IV. QUORUM
At any Regular or Special Meeting of the Chapter duly called and held, the number present shall constitute a quorum and may transact any or all business brought before the meeting.
ARTICLE IV. Fiscal Year
The fiscal year of the chapter shall be the Year from January 1 through December 31 subsequent.
ARTICLE V. GUESTS
Guests may be present at all activities of the Chapter, provided they are vouched for and accompanied by a member in good standing. They shall have the usual privileges of guests, but not of members. They may not participate in any Mart or Auction activity. However, members of the NAWCC, in good standing, may attend any Chapter meeting as a guest and may participate in the Mart or Auction.
ARTICLE VI. MART-DISPLAYS-AUCTIONS
The chapter may operate a Mart, Display, or Auction as an overall program of the Chapter. The Chapter will be reimbursed by member participants for any expense in providing this service. All transactions are between seller and buyer, and the Chapter assumes no responsibility, risks, or profit therefrom.
ARTICLE VII. PUBLICATIONS
Section 1. Newsletter
(A) The official publication of the Chapter shall be called the Cherokee Chapter #30 Newsletter.
(B) The publication of the Cherokee Chapter #30 Newsletter shall be the responsibility of the Secretary.
(C) The Chapter newsletter may not be copyrighted.
(D) Material published in the Chapter newsletter shall be confined to horological subjects only, including the affairs of the Chapter and its members.
(E) The Chapter newsletter shall be published monthly.
Section 2. Web page
(A) A Web page entitled Cherokee 30, may be provided for the members of the Chapter. The purpose of Cherokee 30 shall be to assist members in locating horological information, provide a means of announcing availability of horological items, services, information for the public and/or for providing access to publications of a horological nature.
(B) The publication of Cherokee 30 shall be the responsibility of a Chapter member with the assistance and recommendation of Council and Chapter member. The Cherokee 30 Web master will be responsible to Council in matters of policy.
(C) The Cherokee 30 Web master shall have full charge of assembling listings for the Web page and of launching the Web site. The Council shall recommend suitable means for determining Cherokee 30 format and for assuring efficient communications, and likewise shall recommend appropriate fees for Cherokee 30 listings. The Council, in its sole discretion, may refuse any listing it may consider undesirable in light of Chapter purposes and policies.
(D) While all listings on Cherokee 30 will be accepted as having been made in good faith, neither the Chapter, its Officers, nor the Web master shall be responsible for any losses or any misunderstandings arising from any of these listings.
(E) Material published in Cherokee 30 shall be confined to horological material, or the affairs of the Chapter only.
Section 3. Incidental Publications
Occasional publications of interest to members of the Chapter may be prepared at the direction of the Council.
Section 4. Responsibility
Statements of opinion and/or fact made by the authors of papers or articles read before, or appearing in the publications of the Chapter, are to be accepted as the author's own; the Chapter assumes no responsibility for the accuracy or correctness of any statement of its contributors his statement of responsibility shall appear on the editorial page of each issue of the Chapter newsletter.
ARTICLE VIII. DISCIPLINARY ACTION
The Chapter reserves the right to dismiss any Chapter member at any time, for unethical conduct or for failure to abide by the Constitution and By-Laws of this chapter, after due consideration by the Council.
ARTICLE IX. RULES OF ORDER
The procedure of the chapter, Council and Committee meeting shall follow and be governed by Roberts’ Rules of Order in all matters not specifically covered in the Constitution and the By-Laws.
ARTICLE X. AMENDMENTS
At any meeting of the Council, duly called for the purpose, these By-Laws may be amended in whole or in part, provided that no such amendment shall be effective until ratified and adopted by the members of the Chapter by vote taken at a meeting designated for the purpose. A two-thirds vote of the members present and voting shall be necessary for ratification.